LaBarge Weinstein LLP (“we”, “us”, “our”) is committed to protecting the personal information of clients, other individuals and website visitors (“you”, “your”). We safeguard your personal information through compliance with applicable privacy laws. Additionally, as a legal services firm, we have professional and ethical obligations imposed by the governing law societies in the jurisdictions in which we operate to keep confidential the information we receive in the context of a solicitor-client relationship.
Personal information means information about an identifiable individual. Generally, this does not include information one expects to find on a business card such as your name, title, business address and telephone number.
We will obtain your consent to collect, use and disclose your personal information, unless otherwise permitted or required to do so by law. The type of consent we will seek will depend upon the circumstances, and may include express oral or written consent, implied consent or opt-out consent. We assume that if you retain us, or if you are an adverse party or are otherwise involved in a matter under our retainer, you consent to our reasonable collection, use and disclosure of your personal information as needed to provide the services that we have been retained to provide.
You may withdraw your consent to our collection, use and disclosure of your personal information at any time, subject to legal and/or contractual restrictions and upon reasonable notice. For example, if you opt-in to receive marketing communications from us, you may withdraw your consent to do so at any time by following the opt-out instructions in each communication, or by contacting our marketing department at unsubscribe (at) lwlaw.com. Withdrawal of your consent may limit our ability to provide you with certain services or information that may be of value to you.
Collection of Personal Information
We normally collect your personal information directly from you, at the start of or during the course of your retainer with our firm. Occasionally, we may also obtain information about you from other sources such as a government registry or other professionals who serve you.
We limit the collection of your personal information to that which is required to enable us to provide you with the services requested, to operate our business, maintain our website, and to comply with legal and regulatory requirements.
The types of personal information we may collect about you include your home address, telephone number, e-mail address, billing and bank account information, social insurance number, and information related to legal matters you are involved in. We may also ask you to provide us with photo identification. From time to time, we may collect personal information about other individuals associated with legal matters under our retainer, including directors, officers, employees, shareholders and investors.
Electronic Communications and Storage
Although we make all commercially reasonable efforts to safeguard the information you provide us with by email or by using the “Contact Us” form on our website, we cannot guarantee the confidentiality of such information, and it is important to recognize that such communication is not necessarily privileged. We recommend that information of a confidential and/or sensitive nature be provided directly to us by telephone or in person.
Our servers are located on our premises. We also employ third-party service providers whose servers are located in the United States. Accordingly, your personal information may be available to government and/or law enforcement agencies in Canada and the United States, and may be accessed by these entities pursuant to a lawful order, irrespective of the safeguards we have implemented to protect your personal information.
Why We Collect Personal Information
We collect personal information in the normal course of our practice in order to:
- determine whether we can act for you, including to assess potential conflicts of interest;
- provide legal services and complete ancillary transactions;
- maintain client accounts and perform billing functions;
- operate our firm website;
- provide you with information on our services, legal developments and invite you to attend our events;
- fulfill our legal and professional obligations; and
- for additional purposes for which you have provided us with consent.
Disclosure of Personal Information
We do not disclose your personal information without your consent unless permitted or required to do so by law.
From time to time, we may disclose your personal information in the normal course of business to:
- third parties such as opposing counsel, or experts or consultants retained by us to assist us in providing you with legal services;
- service providers retained by us such as archival file storage or insurance providers;
- a third party we reasonably believe is acting as your agent; and
- any other parties, where you provide us with consent.
How We Protect Your Personal Information
We use various safeguards to protect your personal information against loss, theft, misuse, unauthorized access, unauthorized disclosure, copying, or alteration. These include: security of our physical premises; our professional obligations; contractual obligations to bind third party service providers; security software and firewalls; internal document retention and disposal practices; and passwords that restrict access to our electronic files.
Accessing and Correcting Your Personal Information
You have the right to request access to your personal information, and to receive an accounting of how that information has been used and disclosed, subject to certain exceptions prescribed by law. For example, if the requested information would reveal personal information about another individual, your request for access may be limited or denied. If your request is denied, we will notify you in writing of the reason for the denial.
You also have a right to challenge the accuracy and completeness of your personal information, and to have it amended as appropriate.
If you would like to request access to your personal information, challenge the accuracy and completeness of your personal information, or if you have any concerns regarding our privacy practices, please contact our Privacy Officer at firstname.lastname@example.org.
September 5, 2013