Bookkeeping Clerk, Full Time (One-year Maternity Leave Replacement)

Office: Ottawa


As part of the Finance and Accounting team, the Bookkeeping Clerk will be responsible for posting client receipts on account, client disbursements and accounts payable for the firm. They will also assist with other miscellaneous bookkeeping tasks as required as their time permits.

The Bookkeeping Clerk must learn and understand the Law Society’s regulations for the bookkeeping activities he/she performs and ensure that they are followed on a day-to-day basis.

This position is a full-time, maternity leave replacement contract position for one-year starting in July 2023, with possibility of extension.

Reporting to:

The Bookkeeping Clerk reports directly to the Director, Finance and Administration but also works under the supervision of the Manager, Finance and Accounting Clerk for the data entry bookkeeping services performed.


Under the supervision of the Accounting Clerk, the Bookkeeping Clerk performs the following tasks:

  1. Records all incoming receipts to the general accounts to the accounting program;
  2. Provides support to legal administrative team by completing billing adjustments such as invoice discounts and write-offs;
  3. Day-to-day processing of supplier invoices and accounts payable entries for the partnership and its management company;
  4. Day-to-day processing of approved check requests from the general accounts and assistance with entering payments made through electronic fund transfers or other electronic payment methods;
  5. Day-to-day input of client disbursements into the accounting program;
  6. Reconciles all credit card accounts and supplier accounts on a monthly basis;
  7. Regular communication with suppliers and all other firm personnel with respect to invoices and payments;
  8. General filing of accounting records;
  9. Other duties as requested.

This is not an all-inclusive list and may be changed periodically without notice to fulfill the responsibilities of the position and to assist with the bookkeeping.

Education, Experience, and Skills:

In order to meet the responsibilities and execute the above tasks, the Bookkeeping Clerk must have the following Education, Experience, and Skills:

  1. Diploma in accounting, finance, or business administration;
  2. One to three years of related work experience;
  3. Knowledge of basic bookkeeping principles related to issuance of checks, recording of supplier invoices and payments and an understanding of the distinction between the trust and general accounts;
  4. Understanding of client disbursements in the context of a professional services environment;
  5. Ability to follow office processes and procedures as well as to assist in problem solving;
  6. Good verbal and written communication skills in order to effectively communicate with suppliers, lawyers and other office staff;
  7. Good organization skills in order to organize and prioritize multiple tasks and complete them under time constraints;
  8. The ability to manage multiple tasks under pressure with a positive attitude;
  9. Ability to use/learn new technology in order to be more effective and productive;
  10. High level of attention to detail;
  11. Knowledge of the following software at the level indicated:
    • QuickBooks (basic) or other accounting program
    • MS- Excel (basic)
    • MS-Outlook (basic–productivity tools)
    • MS-Word (basic).
    • PC Law experience would be considered an asset (basic – bank register, expense recovery data entry, conflict search).

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